Towards a Digital India

Date: 19^th April 2016

To,
Shri Narendra Modi,
Hon’ble Prime Minister of India,

New Delhi

Dear Sir,

Greetings.

I hope that this letter finds you in best of health and spirit.

First of all, a hearty congratulations to you and your entire team for doing a wonderful work for the country. I follow each of your agenda and I feel proud in sharing that your actions and efforts inspire me every day.

I am writing this email to share a suggestion with you. I am highly ambitious about the fact that you have shown us a dream of ‘Digital India’. With the action plans and strategies which you have planned, I am certain that in future, Digitization will become an integral part of our lives. The drive for automation and other advancements such as artificial intelligence in each sector will transform the country and at the same time drive our economy to a greater level.

I would like to bring to your notice that Companies Act 2013 and SEBI regulations state that any Company shall maintain all records as per the Companies Act, 2013 and SEBI Regulations for not less than 8 (Eight) Years and all these documents to be preserved at the Registered Office of the Organization. While in the age of Digitization, I believe that preserving these documents in physical form should not be a mandatory clause as per the Companies Act and SEBI guidelines. I would request you and your team to propose an amendment in the Companies Act 2013 and SEBI Guidelines by passing an amendment in the upcoming session of Parliament or through Cabinet approval that these documents can be acceptable in digital form (soft copy stored on company server/cloud) as well.

Sir, you will agree with me that as a digitized country, it will be very heartening to see that no matter which whichever branch or office of any company that you visit, you will be able to access these documents and audit as per government guidelines if we store those documents in soft form rather than maintaining it at physical form. 

I hope my suggestion will be looked upon and implemented.

Jai Hind..!

Cc:       

1. Mr. Ravishankar Prasad, Hon'ble Minister Department of Telecom

2. Mr. Arun Jaitley, Hon’ble Finance Minister, Minister of Corporate Affairs and Minister of Information and Broadcasting

3. Mr. Jayant Sinha, Hon’ble Minister of State for Finance

4. Ms. Nirmala Sitharaman, Hon’ble Minister of Commerce and Industry

Regards,

Varinder Singh

A proud citizen of India

Mumbai